Policies
Below is a comprehensive list of the policies approved by the Utah State Board of Higher Education for the Utah System of Higher Education.
Table of Contents
Section 1. System Governance (R100 – R199)
Section 2. Institutional Governance (R200 – R299)
Section 3. Master Planning (R300 – R399)
Section 4. Academic Affairs (R400 – R499)
Section 5. Business and Financial Affairs (R500 – R599)
Section 6. Student Financial Aid (R600 – R699)
Section 7. Capital Facilities (R700 – R799)
Section 8. Personnel (R800 – R899)
Section 9. Office of the Commissioner (R900 – R999)
Technical College Policies and Procedures
Section 1. Institutional Governance (100-199)
Section 2. Instructional and Student Affairs (200-299)
Section 3. Finance and Facilities (300-399)
Section 4. Human Resources (400-499)
Section 5. Office of the Commissioner of Technical Education (500-599)
Section 1. System Governance (R100 – R199)
Constitution
- Utah Constitution, Article X, Education
- Control of Higher Education System by Statute – Rights and Immunities Confirmed – Article X, Section 4
Higher Education Statutes
Board of Higher Education Bylaws and Governance R120 – R129
- R119, Board of Higher Education Qualifications
- R120, Bylaws of the Board of Higher Education
- R121, Functions of the Board of Higher Education
- R122, Board Conflict of Interest Policy
- R123, Board Self-Evaluation and Orientation
Board of Higher Education – Other Procedures R130 – R139
- R132, Government Records Access and Management Act Guideline
- R134, Informal Adjudicative Procedures under the Utah Administrative Procedures Act
- R135, Institutional Legal Counsel in the System of Higher Education
- R136, Language Proficiency in the Utah System of Higher Education
Commissioner of Higher Education R140 – R149
- R141, Functions of the Commissioner of Higher Education
- R143, Succession Plan for Commissioner of Higher Education
Council of Presidents R150 – R159
Liaison with State Board of Education R160 – R169
Section 2. Institutional Governance (R200 – R299)
Presidents of Institutions R200 to R219
- R201, Presidents’ Responsibility to the System, the Assigned Institution, and for Legislative Relations
- R203, Search Committee Appointment and Function, and Board’s Selection of Presidents of Institutions
- R205, Presidential Appointment, Term of Office, and Compensation and Benefits
- R206, Executive Officer External Service
- R208, Resource and Review Teams
- R209, Evaluation of Presidents
- R210, Chief Executive Officer Leaves of Absence
- R211, President Emeritus Designation
- R212, Chief Executive Officer Travel Oversight
Boards of Trustees R220 – R229
- R220, Delegation of Responsibilities to the President and Board of Trustees
- R220, Checklist of Presidents’ and Trustees’ Responsibilities
- R220, Supplement, References to Responsibilities
- R223, Faculty and Staff Participation in Board of Trustees Meetings
Campus Governance R250 – R269
- R250, Legislative Communications
- R251, Campus Speakers
- R253, Campus Discipline
- R254, Secure Area Hearing Rooms
- R255, Scheduling and Authorizing Use of Campus Facilities
- R256, Student Disciplinary Processes
- R257, Maintenance of Class Schedules
- R261, Parental Notification Regarding Alcohol and Drug Violations
- R262, Student Safety
- R263, Institutional Policy Review
Foundations R270 – R279
Section 3. Master Planning (R300 – R399)
Missions and Roles R310 – R329
- R310, System-Wide Vision and Mission Statements
- R312, Utah System of Higher Education and Institutional Missions and Roles
- R315, Service Area Designations and Coordination of Off-Campus Courses and Programs
Computing R340 – R349
Education Television and Communications Networking R350 – R359
Section 4. Academic Affairs (R400 – R499)
Program Approval, Role Changes, and Administrative Unit Changes R400 – R419
- R401, Approval of New Programs, Program Changes, Discontinued Programs, and Program Reports
- R411, Cyclical Institutional Program Reviews
Major Program Area Policies R420 – R459
- R428, Coordination, Support and Monitoring of Career and Technical Education
- R430, Deep Technology Talent Initiative
- R431, State Authorization Reciprocity Agreement
- R432, Custom Fit
Academic Standards, Access and Placement R460 – R469
Award or Transfer of Credit R470 – R479
- R470, General Education, Common Course Numbering, Lower-Division, Pre-Major Requirements, Transfer of Credits, and Credit by Examination
- R472, Credit for Prior Learning
- R473, Standards for Granting Academic Credit for CTE Course Work Completed in Non-Credit Instructional Formats
- R474, Clock-Hour to Credit-Hour Transition
Academic Freedom and Professional Responsibility R480 – R489
- R481, Academic Freedom, Professional Responsibility, Tenure, Termination, and Post-Tenure Review
- R482, Bona Fide Financial Exigency and Personnel Reduction
- R483, Award of Tenure
- R485, Faculty Workload Guidelines
Oversight of Academic Affairs R490 – R499
Section 5. Business and Financial Affairs (R500 – R599)
Budgeting R500 – R509
- R501, Budgeting Definitions and Guidelines
- R506, Inventory of Budget Related and Self Supporting Courses
- R508, Guidelines for Approving Lists of Comparable Institutions
Tuition and Fees R510 – R519
- R510, Tuition and Fees
- R511, Tuition Disclosures and Consultation
- R512, Determination of Resident Status
- R513, Tuition Waivers and Reductions
- R514, Refunds of Tuition, Fees, and Other Student Charges
- R515, Excess Credit Hour Surcharges
- R516, General Student Fees
- R517, Course and Program Fees
Dedicated Credits R520 – R529
Grants, Gifts & Contracts R530 – R534
Reimbursed Overhead R535 – R539
Investments and Discretionary Funds R540 – R548
- R541, Management and Reporting of Institutional Investments
- R543, Commercial Banking Services
- R545, Disclosure of Foreign Donations to Higher Education Institutions
- R548, Institutional Discretionary Funds Administration and Accountability
Auxiliary and Service Enterprises R550 – R559
- R550, Auxiliary Enterprises Operation and Accountability
- R553, Revenue-generating Activities
- R555, Providing Facilities, Goods and Services in Competition with Private Enterprise
- R556, Transportation in Campus Vehicles
- R557, Motor Vehicles
- R558, Surplus Property
Accounting and Financial Controls R560 – R564
Auditing R565 – R569
Procurement & Purchasing R570-575
Expenditure Limitations R580 – R589
- R581, Payment of Dues and Memberships
- R582, Per Diem Compensation for Services
- R583, Student Recruitment and the Report of Advertising Costs
- R587, Contract of Lease-Purchase Financing
- R588, Delegation of Debt Policy to Board of Trustees
Revenue Bonds R590 – R599
Section 6. Student Financial Aid (R600 – R699)
Administration, Scholarships, Grants-in-Aid, Work/Study, Student Loan Guarantee Program (UHEAA) R600 – R679
- R601, Board of Directors of the Utah Higher Education Assistance Authority
- R602, Bylaws of the Utah Higher Education Assistance Authority Board of Directors
- R603, Terrel H. Bell Teaching Incentive Loan Program
- R604, New Century Scholarship
- R605, Higher Education Success Stipend Program
- R608, Opportunity Scholarship
- R609A, Regents’ Scholarship
- R609B, Regents’ Scholarship
- R609C, Regents’ Scholarship
- R610, Utah Higher Education Assistance Authority Federal Family Education Loan Program, PLUS, SLS and Loan Consolidation Program
- R611, Veterans Tuition Gap Program
- R612, Lender Participation
- R613, Public Safety Officer Career Advancement Reimbursement Program (PSOCAR)
- R615, Talent Development Incentive Loan Program
- R616, Adult Learner Grant Program
- R618, UHEAA Grant
- R620, Access Utah Promise Scholarship
- R621, Terrel H. Bell Education Scholarship Program
- R622, Technical Education Scholarship Program
- R623, Free Application for Federal Student Aid
- R626, Lender-of-Last-Resort Program
- R649, Utah Higher Education Assistance Authority Privacy Policy
- R650, Lender Certification Obligations
Collection of Student Loans R680 – R684
Educational Savings Programs R685-R689
Section 7. Capital Facilities (R700 – R799)
- R701, Capital Facilities
- R702, Non-State Funded Projects
- R703, Acquisition of Real Property
- R704, Disposal of Real Property
- R705, Leased Space
- R706, Capital Facilities Master Planning
General Policy R710 – R719
- R711, State Building Board Delegation of Capital Facilities Projects
- R712, Nontraditional Arrangements for Development of Facilities on Campuses
- R713, Funding of Student Centers
- R714, Capital Facilities Community Impact
- R715, Institutional Residences
Annual Requests R740 – R749
- R741, Nondedicated Capital Project Prioritization Process
- R742, Dedicated Capital Project Allocation Formula
- R743, Process for Use of Dedicated Capital Project Funds
Guidelines R750 – R759
Special Facilities R760 – R769
Section 8. Personnel (R800 – R899)
Affirmative Action R800 – R809
- R801, Equal Opportunity, Diversity and Non-Discrimination
- R803, Students and Employees Called to Active Military Service
- R805, Gender, Race, and Ethnicity Representation Within the Utah System of Higher Education Workforce
Compensation R810 – R829
- R811, Guidelines for Classification of Non-Exempt Personnel
- R816, Overtime Pay, Overload Assignments, and Compensatory Time
- R817, Collective Bargaining for Higher Education Employees
- R821, Employee Benefits
- R824, Tuition Remissions Benefits
Grievances R830 – R839
Conditions of Employment R840 – R849
- R840, Institutional Business Communications
- R841, Minimum Requirements for Disciplinary Sanctions and Termination of Staff Personnel
- R842, Restrictions on Faculty/Staff Relationships with Students
- R843, Guidelines for Reduction in Force Policy
- R845, Guidelines for Payment in Lieu of Notice Policy
- R847, Criminal Background Checks
Retirement Programs R850 – R859
Section 9. Office of the Commissioner (R900 – R999)
Personnel Practices R900 – R919
- R901, Personnel Definitions
- R902, Personnel File
- R903, University of Utah Identification Cards
- R905, Employee Relations and Organizations
- R906, Staff Employment
- R908, Reinstatement of Permanent Staff Employees
- R909, Health Requirements
- R910, Equal Opportunity and Non-Discrimination
- R911, Employment of Relatives
- R912, Transfer of System Institution Employees to the Office of the Commissioner
- R914, Personnel Orientation for Permanent Employees
- R915, Staff Employee Separations
Conditions of Employment R920 – R930
- R922, Personal Conduct
- R923, Remunerative Consultation and other Employment Activities
- R924, Performance Improvement
- R925, Conflicts of Interest
- R926, Acceptable Use of Office-Owned IT Resources
- R927, Use and Security of Property
- R928, Leaves of Absence (Health-Related)
- R929, Leaves of Absence (Non Health-Related)
- R930, Drug-Free Workplace
Benefits R931 – R939
- R931, Holidays and Holiday Premium Pay
- R932, Vacation Leave
- R933, Other Benefits
- R934, Reduced Tuition Programs
- R935, Recreational Benefits
- R937, Insurance Programs
- R938, Workers Compensation Insurance
Compensation R940 – R949
- R941, Staff Compensation
- R942, Payroll Deductions
- R943, Employee Tax Shelter Programs
- R945, Personal Change of Name
- R947, Garnishments
Employment Grievances R950 – R959
- R951, Staff Employee Grievances
- R952, Discrimination and Sexual Harassment Complaints
- R953, Americans with Disabilities Act Complaint Procedures
- R954, Sexual Harassment and Consensual Relationships
Retirement and Termination R960 – R969
- R961, Retirement
- R962, Retirement Programs
- R963, Reduction in Force and Severance Pay
- R964, Corrective Action and Termination of Staff Personnel
Budget and Finance R980 – R989
Records Security R990 – R995
Technical College Policies and Procedures
Section 1. Institutional Governance (100-199)
- 100, Mission, Vision, and Guiding Principles
- 102, Delegations of Authority
- 105, Commissioner of Technical Education – Functions
- 106, Auditing
- 110, College Presidents – Functions
- 111, College Presidents – Selection
- 111P, Technical College Presidents – Selection
- 112, College Presidents – Review and Evaluation
- 113, College Presidents – Compensation
- 114, Council of Presidents
Section 2. Instructional and Student Affairs (200-299)
- 200, Program/Course Approval and Reporting
- 201, Membership Hour Reporting
- 203, Clinical Experiences for Minor Students
- 204, Tuition and Fees
- 205, Student Enrollment and Outcome Reporting
- 207, Coordination with Secondary Education Providers
- 209, Institutional Civil Liberties Policy Review
- 210, Cross-college Title IX Investigation/Adjudication
- 220, Campus Safety
- FY2021, Data Dictionary
Section 3. Finance and Facilities (300-399)
Section 4. Human Resources (400-499)
Section 5. Office of the Commissioner of Technical Education (500-599)
- 500, Personnel Regulations for the Office of the UTech Commissioner
- 501, Equal Opportunity and Nondiscrimination
- 502, Sexual Harassment and Consensual Relationships
- 503, Americans with Disabilities Act Complaint Procedures
- 504, Staff Employee Grievances
- 505, Discrimination and Sexual Harassment Complaints
- 506, Employment of Relatives
- 507, Personal Conduct
- 508, Drug-Free Workplace
- 509, Employees Called to Active Military Service
- 510, Conflicts of Interest
- 511, Employee Practices
- 512, Reduction in Force
- 513, Employee Leaves of Absence
- 515, Staff Employment
- 516, Information Technology Acceptable Use
- 520, Personnel Files
- 525, Evaluation, Corrective Action and Termination of Staff Personnel
- 530, Staff Employee Separations
- 550, Accounting Policies and Procedures
- 555, Budgeting and Budget Control
- 560, Procurement/Purchasing
- 565, Travel Authorization and Reimbursement
- 570, Contract and Agreement Signing
- 580, Administration Building Acceptable Use and Rental
